Invoice Guru

About Invoice Guru

Let's be honest: most accounting software feels like it was built for someone in a suit, not for someone in work boots. That's the fundamental problem Invoice Guru solves. This isn't just another invoicing app; it's a mobile-first command centre built from the ground up for tradespeople and small service businesses. If you're a plumber, electrician, painter, cleaner, or builder, this tool gets you. It's designed by a tradesperson who knows the pain of trying to fill out a complex invoice on a tiny phone screen after a long day on-site. The core promise is brutal simplicity: create and send a professional, compliant invoice in under 60 seconds from your phone. But it goes far beyond that. Invoice Guru wraps in smart automation like AI-powered receipt scanning and bank payment matching to slash admin time, and it's future-proofed for regulations like UK MTD and Poland's KSeF. This is the tool that finally bridges the gap between the physical work you do and the digital paperwork you need to manage, all without needing an accounting degree to operate it.

Features of Invoice Guru

Mobile-First Invoice Creation in 60 Seconds

This is the killer feature. The entire interface is optimized for your smartphone, allowing you to generate a complete invoice before your client has even finished their cup of tea. You can add client details, line items, VAT, and your logo with just a few taps. It eliminates the clunky, desktop-bound process of old tools and Word templates, delivering a professional, HMRC-compliant document directly from your job site.

AI-Powered OCR Receipt Scanner

Manually typing receipt details is a soul-destroying waste of time. Invoice Guru's built-in scanner is a game-changer. Simply snap a photo of any receipt, and the AI instantly reads and extracts key details like the supplier, date, amount, and VAT. It then auto-creates a perfect expense entry in your records. This feature alone turns a shoebox full of receipts into a tidy, report-ready digital ledger in minutes.

Smart Bank Integration & Payment Tracking

Chasing payments and reconciling your bank statement is a monthly headache. By securely connecting your business bank account, Invoice Guru automates the most tedious part. It matches incoming transactions with your unpaid invoices automatically. You get a real-time, crystal-clear view of who has paid, what's still outstanding, and what's overdue—all without manual data entry.

Automated Compliance & Multi-Language Support

Built for the modern, mobile tradesperson who might work across borders. The app automatically handles invoice numbering, due dates, and uses HMRC-compliant templates, with updates ready for upcoming MTD rules. Plus, it supports 12 languages and multiple currencies (£, €, zł, Ft), meaning you can seamlessly invoice clients across the UK and Europe in their local format.

Use Cases of Invoice Guru

The On-Site Tradesperson Closing a Job

A plumber finishes installing a new bathroom. Before packing up their tools, they pull out their phone, open Invoice Guru, select the client from their list, add the final labour and parts, and hit send. The client receives a professional PDF invoice via email before the plumber has even loaded their van. Payment tracking is already activated, ensuring fast follow-up.

The Small Business Owner Managing Expenses

A freelance electrician collects receipts for fuel, materials, and parking throughout the week. At the end of the day, they use the OCR scanner to photograph each one. Invoice Guru's AI populates their expense log automatically, creating a perfect digital trail for their accountant and ensuring they claim back every penny of VAT efficiently.

The Growing Service Business Scaling Operations

A small cleaning company with several teams needs consistent, branded invoicing. With Invoice Guru, they set up company branding, logos, and standard payment terms once. Every invoice sent by any team member looks professional and uniform. The owner uses the dashboard to track all payments and cash flow in one place as the business expands.

The International Freelancer Working Across Europe

A UK-based IT consultant takes on projects for clients in Poland and Germany. Using Invoice Guru, they can create invoices in the local language and currency (zł or €) with the correct date format and tax requirements. This professional touch eliminates client confusion and simplifies cross-border accounting without needing multiple tools.

Frequently Asked Questions

Is Invoice Guru compliant with HMRC's Making Tax Digital (MTD) rules?

Absolutely, and this is a major focus. The app is built with current and upcoming HMRC compliance at its core. It uses approved invoice templates and is being actively developed to be fully MTD-compliant software for Income Tax (MTD for ITSA) when it becomes mandatory. You won't need to switch tools when the rules change.

How does the bank integration and payment matching work?

You securely connect your business bank account via open banking. Invoice Guru then reads your incoming transactions in a read-only format. Its smart algorithm automatically matches these payments to the corresponding unpaid invoices in your account, marking them as paid. It saves hours of manual reconciliation each month.

Can I use Invoice Guru on a desktop computer or is it only mobile?

While the philosophy is "mobile-first," recognizing that tradespeople work on the go, the app is fully functional on desktop and tablet browsers as well. You get the same simple, streamlined experience across all your devices, allowing you to manage your admin wherever is most convenient.

What happens after the free trial period ends?

The current early access offer provides one month free with no credit card required. After the trial, you will need to choose a subscription plan to continue using the full service. The pricing is designed to be affordable for sole traders and small businesses, but specific plan details are being finalized with the early tester feedback.

Pricing of Invoice Guru

The product is currently in an Early Access phase, inviting UK tradespeople to test the platform. As part of this launch, they are offering a 1 Month FREE trial with no credit card required to join. This is a limited-time offer to gather user feedback. While the final, official pricing tiers and plans are not yet published on the website, the indication is that a subscription model will follow the trial period. Interested users should sign up for the early access list to secure their free month and be informed of the upcoming pricing structure.